Declare the eligibility of grain at delivery

When you deliver grain to a licensed grain company in Canada, you must complete a declaration of eligibility for delivery of grain form. This declaration is required by the Canada Grain Act.

The declaration is required for all deliveries of grains designated under the Canada Grain Act that are listed in the Kinds of Grain that Require a Declaration of Eligibility for Delivery of Grain document. More information is available in our answers to frequently asked questions.

In western Canada, delivery declarations have been in place since August 1, 2020, for the beginning of the 2020-2021 crop year. Because delivery declarations had not previously been in use in eastern Canada, the Canadian Grain Commission provided exemptions in eastern Canada from the declaration requirement for the 2020-2021 and the 2021-2022 crop years. The Canadian Grain Commission worked with eastern grain sector stakeholders to develop an implementation plan.

As of July 1, 2022, declarations will be a requirement at all Canadian Grain Commission-licensed facilities in Canada.

Grain companies purchasing grain may use the Canadian Grain Commission’s form, use their own form that includes the prescribed fields or integrate the prescribed fields into their existing processes. The elevator operator will grade your delivery according to your declaration and the grading specifications in the Canada Grain Regulations.

A producer and a Canadian grain company may choose to negotiate a contract based on quality specifications outside of the statutory grading system for the delivered grain, regardless of the variety.

Why you must declare your grain delivery

This declaration is required by the Canada Grain Act through amendments to the Canada Grain Regulations made in 2020 and 2022. These amendments were made to protect Canada’s grain quality assurance system and allow for appropriate oversight to address different regulatory environments in Canada and the United States after the implementation of the Canada-United States-Mexico Agreement (CUSMA). The Act to implement CUSMA allows grain grown in the United States to receive an official Canadian grade if it’s of a variety that is registered in Canada. American producers who deliver grain in Canada have the same obligations as Canadian producers.

By signing the declaration, you are confirming that the grain you are delivering is a variety eligible for a kind or class (for example, wheat or canola) in Canada unless you specify otherwise.

The declaration form applies to all grains designated under the Canada Grain Act that are listed in the Kinds of Grain that Require a Declaration of Eligibility for Delivery of Grain document. This list aligns the requirement for declarations with grains that are subject to variety registration based on quality considerations.

Declaration required

  • barley
  • beans
  • buckwheat
  • canola
  • fababeans
  • flaxseed
  • lentils
  • mustard seed
  • oats
  • peas
  • rapeseed
  • rye
  • triticale
  • wheat (including durum)

No declaration required

  • canary seed
  • chickpeas
  • corn
  • safflower
  • soybeans (food grade)
  • soybeans (oilseed)
  • sunflower

This declaration of eligibility provides valuable information for protecting Canada’s grain quality assurance system.

For more information about how the declaration requirement is implemented in Canada, refer to the detailed delivery declaration questions and answers.

Eligible varieties

Eligible varieties of wheat and barley are found in variety designation lists that are maintained by the Canadian Grain Commission.

Eligible varieties of other regulated grains are registered by the Canadian Food Inspection Agency.

Producer responsibilities at delivery

You will need to sign a declaration form at least once every crop year for each licensed grain company you deliver to. The declaration form applies to grains listed on the Kinds of Grain that Require a Declaration of Eligibility for Delivery of Grain document that you will deliver to that company and must be made at or before the first delivery of the year.

The same process applies to producer cars if you are selling grain to a licensed grain company. If you are using a producer car administrator, sign the form and send it to the administrator. If you are self-administering your producer cars, send your signed form to the grain company before your delivery.

If someone is hauling grain for you, you are responsible for ensuring the following:

  • you have signed a declaration form at that elevator before your delivery or sent a signed form with the load of grain being delivered
  • the person hauling your grain knows the kind (and class, if applicable) of the grain being delivered

The elevator receiving your grain will keep grain samples for random testing and monitoring as required.

Undeclared grain deliveries

  • Unless otherwise exempted, selling grain that requires a declaration without one signed is an offence under the Canada Grain Act, with penalties as set out in Section 107 (2) of the Act
  • If you do not declare the eligibility of your grain, the company may refuse to accept or be unable to accept your delivery
  • If you deliver an unregistered variety to a licensed elevator in Canada, unless otherwise established by order of the Canadian Grain Commission, your delivery is only eligible for the lowest grade established by regulation for that kind of grain

False declarations

Making a false or misleading statement is an offence under the Canada Grain Act. If you knowingly make a false declaration, you may be subject to penalties under the Act. The licensed grain company at which you made the false declaration may undertake additional contractual or financial actions.

Contact us

Derek Bunkowsky
Chief Grain Inspector for Canada
800-303 Main Street
Winnipeg MB R3C 3G8

Telephone: 204-297-8541 or 204-983-2780
Email: derek.bunkowsky@grainscanada.gc.ca

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