Canadian Grain Commission Revolving Fund, Financial statements, March 31, 2021
- Statement of Management Responsibility Including Internal Control Over Financial Reporting
- Independent Auditor’s Report
- Statement of Financial Position
- Statement of operations and net assets
- Statement of Cash Flows
Notes to Financial Statements
- Authority and purpose
- Significant accounting policies
- Accounts receivable
- Tangible capital assets
- Accounts payable and accrued liabilities
- Employee severance benefits liability
- Parliamentary appropriation
- Net assets
- Contractual obligations
- Contingent liabilities
- Producer payment security
- Related party transactions
- Financial instruments
- Subsequent event
- Unaudited Annex to the Statement of Management Responsibility including Internal Control over Financial Reporting, Canadian Grain Commission, Fiscal year 2020-2021
Statement of Management Responsibility Including Internal Control Over Financial Reporting
Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2021, and all information contained in these statements rests with the management of the Canadian Grain Commission. These financial statements have been prepared by management in accordance with the reporting requirements of the Receiver General for Canada for revolving funds.
Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the department's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada and included in the Commission’s Departmental Results Report is consistent with these financial statements.
Management is also responsible for maintaining an effective system of internal control over financial reporting designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.
Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training, and development of qualified staff, through organizational arrangements that provide appropriate divisions of responsibility, through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the department, and through conducting an annual assessment of the effectiveness of the system of internal control over financial reporting.
In accordance with the Policy on Financial Management, internal control activities for the year ended March 31, 2021 are summarized in the annex along with future action plans.
The system of internal control over financial reporting is designed to mitigate risks to a reasonable level based on an ongoing process to assess key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.
The effectiveness and adequacy of the Canadian Grain Commission’s system of internal control is reviewed by the work of internal audit staff, who conduct periodic audits of different areas of the department’s operations. It is also reviewed by the Departmental Audit Committee, which oversees management’s responsibilities for maintaining adequate control systems and the quality of financial reporting. The Departmental Audit Committee reviews the results of the annual audit and recommends approval of the financial statements to the Deputy Head of the Canadian Grain Commission.
An independent external auditing firm has expressed an opinion on the fair presentation of the financial statements of the Canadian Grain Commission, which does not include an audit opinion on the annual assessment of the effectiveness of the department’s internal controls over financial reporting.
Chief Commissioner and Deputy Head
June 11, 2021
Chief Financial Officer
June 10, 2021
Independent Auditor’s Report
To the Chief Commissioner, Commissioners and the Departmental Audit Committee of Canadian Grain Commission Revolving Fund
In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of Canadian Grain Commission Revolving Fund (the CGC Revolving Fund) as at March 31, 2021 and its financial performance and its cash flows for the year then ended in accordance with Section 1 of the Receiver General for Canada Instructions for Volume III of the Public Accounts of Canada.
What we have audited
The CGC Revolving Fund's financial statements comprise:
- the statement of financial position as at March 31, 2021;
- the statement of operations and net assets for the year then ended;
- the statement of cash flows for the year then ended; and
- the notes to the financial statements, which include a summary of significant accounting policies.
Basis for opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
We are independent of the CGC Revolving Fund in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada. We have fulfilled our other ethical responsibilities in accordance with these requirements.
Emphasis of matter - basis of accounting and restriction on use
We draw attention to note 2 to the financial statements, which describes the basis of accounting. The financial statements are prepared to assist the CGC Revolving Fund to meet the requirements of Section 1 of the Receiver General for Canada Instructions for Volume III of the Public Accounts of Canada. As a result, the financial statements may not be suitable for another purpose. Our report is intended solely for the management of the CGC Revolving Fund and should not be used by parties other than the CGC Revolving Fund, the Treasury Board of Canada and the Receiver General for Canada. Our opinion is not modified in respect to this matter.
Responsibilities of management and those charged with governance for the financial statements
Management is responsible for the preparation and fair presentation of the financial statements in accordance with Section 1 of the Receiver General for Canada Instructions for Volume III of the Public Accounts of Canada, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is responsible for assessing the CGC Revolving Fund’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the CGC Revolving Fund or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the CGC Revolving Fund’s financial reporting process.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:
- Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
- Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the CGC Revolving Fund’s internal control.
- Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.
- Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the CGC Revolving Fund’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the CGC Revolving Fund to cease to continue as a going concern.
- Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
Chartered Professional Accountants, Licensed Public Accountants
May 31, 2021
Statement of Financial Position
|Assets||2021 $||2020 $|
|Accounts receivable (note 3)||9,087||6,821|
|Tangible capital assets (note 4)||12,209||12,371|
|Liabilities and net assets||2021 $||2020 $|
|Accounts payable and accrued liabilities (note 5)||3,718||2,150|
|Vacation, overtime and compensatory leave payable||3,108||2,357|
|Employee severance benefits liability (note 6)||1,437||1,581|
|Net assets (note 8)||9,116||7,517|
|Contractual obligations (note 9)|
|Contingent liabilities (note 10)|
|Contingent liabilities (note 11)|
Statement of operations and net assets
|Grain Regulation||Internal Services||2021 Total||2020 Total|
|Fees and services||53,059||76,851||-||-||53,059||76,851||58,019|
|Parliamentary appropriations (note 7)||5,711||6,556||245||245||5,956||6,801||5,652|
|Licensing and producer cars||2,210||2,119||-||-||2,210||2,119||1,698|
|Amortization of tangible capital assets||-||2,186||-||776||-||2,962||2,905|
|Machinery and equipment||1,165||1,059||1,221||900||2,386||1,959||1,250|
|Transport and communication||1,210||854||911||1,017||2,121||1,871||2,648|
|Materials and supplies||1,202||1,289||291||163||1,493||1,452||1,279|
|Repairs and maintenance||1,154||607||366||72||1,520||679||1,075|
|Loss on disposal of tangible assets||-||165||-||5||-||170||2|
|Net assets, beginning of year||7,517||7,597|
|Transfer of tangible assets between other government departments||-||(6)|
|Net financial resources provided and change in the accumulated net charge against the Fund’s authority during the year||(20,540)||(3,201)|
|Net assets, end of year||9,116||7,517|
Statement of Cash Flows
|Net results for the year||22,139||3,127|
|Items not affecting use of funds|
|Amortization of tangible capital assets||2,962||2,905|
|Provision for employee severance benefits||(9)||41|
|Loss on disposal of tangible capital assets||170||2|
|Payment of employee severance benefits||(135)||(369)|
|Variations in statement of financial position|
|Accounts payable and accrued liabilities||1,568||442|
|Vacation, overtime and compensatory leave payable||751||306|
|Net financial resources provided by operating activities||23,510||6,882|
|Capital investing activities|
|Acquisition of tangible capital assets||(3,005)||(3,688)|
|Proceeds from disposal of tangible capital assets||35||7|
|Net financial resources used by capital investing activities||(2,970)||(3,681)|
|Net financial resources provided and change in the accumulated net charge against the Fund's authority, during the year||20,540||3,201|
|Accumulated net charge against the Fund's authority, beginning of year||133,763||130,562|
|Accumulated net charge against the Fund's authority, end of year||154,303||133,763|
Notes to Financial Statements
1. Authority and purpose
The Canadian Grain Commission Revolving Fund (“CGC” or “the Fund”) derives its authority from the Canada Grain Act. The CGC’s mandate as set out in the Canadian Grain Act is to, in the interest of grain producers, establish and maintain standards of quality for Canadian grain and regulate grain handling in Canada, to ensure a dependable commodity for domestic and export markets.
To achieve its mandate effectively, the CGC implemented the Departmental Results Framework (“DRF”) and Program Inventory (“PI”), as required by the Treasury Board Policy on Results, effective April 1, 2018. The CGC’s core responsibility is Grain Regulation: to regulate grain handling in Canada and establish and maintain science-based standards for Canadian grain. Internal Services supports this core responsibility.
The CGC was established under Appropriation Act No. 6, 1994-1995. The Fund has a continuing non-lapsing authority from Parliament to make payments out of the Consolidated Revenue Fund for working capital, tangible capital acquisitions and temporary financing of accumulated operating deficits and drawdown authority of $2,000,000.
The CGC did not access its net authority provided from the Treasury Board for the fiscal year ended March 31, 2021. The CGC received a total of $6,825,227 through the Appropriation Acts approved by Parliament for the fiscal year 2020-2021 ($5,697,304 in 2019-2020).
A revised funding model based on full cost recovery through fees and ongoing appropriations came into effect on August 1, 2013. This sustainable funding model eliminated the CGC’s dependence on annual ad hoc federal appropriations. Under the updated fee structure, the CGC’s accumulated surplus is mainly due to higher than expected grain volumes handled. In response, following the 2017 User Fees Consultation and Pre-Proposal Notification, the CGC reduced fees for official grain inspection and official grain weighing services by 24 % as at August 1, 2017. The remaining fees were updated as at April 1, 2018.
In accordance with the Government’s policy on self-insurance, the CGC does not carry its own insurance. The CGC is not subject to income taxes.
2. Significant accounting policies
The financial statements have been prepared in accordance with the reporting requirements of the Receiver General for Canada for revolving funds. The basis of accounting used in these financial statements differs from Canadian generally accepted accounting principles for the public sector because:
- the net debt indicator and the statement of change in net debt are not presented in the financial statements;
- the liabilities for employee severance liability are based on management’s best estimate rather than actuarial valuations;
- the services received without charge from other government departments and agencies are not reported as expenses; and
- no liability is recorded for sick leave.
The significant accounting policies are as follows.
- a. Use of estimates
- The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities as at the date of the financial statements and the reported amounts of revenue and expenses during the periods covered by the financial statements. The principal financial statement components subject to measurement uncertainty include salaries payable related to unsettled labour contracts, the estimated useful life of tangible capital assets, allowance for doubtful accounts, and the liabilities for employee severance benefits. Actual results could differ from those estimates. Management’s estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.
- b. Planned results
- Planned results for the fiscal year ended March 31, 2021 disclosed in the statement of operations were based on revenues and expenses as per CGC’s 2020-21 Departmental Plan and include adjustments subsequent to its preparation.
- c. Revenue recognition
- Revenue is recognized in the accounting period in which it is earned through the provision of goods or services, or when an event giving rise to a claim has taken place. The majority of service fees such as inspection and weighing activities are dependent on grain volumes handled. Revenues that have been received but not yet earned are presented as deferred revenue. Deferred revenue is primarily received for licensing fees, which usually covers a 12-month period.
- d. Expense recognition
- Unless otherwise disclosed, expenses are recorded in the period they are incurred.
- e. Parliamentary appropriation
- Operations are funded primarily from a permanent authority from Parliament (revolving fund) where the CGC is allowed to spend fees collected. Some of the operations of the Grain Research Program and Internal Audit are funded by ongoing Parliamentary appropriation through their annual votes. These appropriations have been recorded as revenue of the Fund.
- f. Accounts receivable
- Accounts receivable are stated at amounts expected to be ultimately realized. Allowances are established for all accounts for which interest or principal payments are 180 days past due and deemed uncollectable.
- g. Tangible capital assets
- Certain assets previously under the custody of the Department of Agriculture and Agri-Food Canada were assumed by the Fund on April 1, 1995. The assumed assets were considered to be contributed capital and recorded at the Crown’s estimated net book value. Assets acquired subsequent to April 1, 1995 were recorded at cost. Proceeds from the disposal of capital assets are retained by the Fund.
- All capital assets and leasehold improvements with a cost equal to or greater than $10,000 are capitalized at their acquisition cost.
- Assets are amortized on a straight-line basis over their estimated useful lives, commencing in the month after they are put into service, as follows.
|Scientific equipment||5 years|
|Office equipment and furniture||5 years|
|Operational equipment||10 years|
|Motor vehicles||5 years|
|Computer equipment and software||3 years|
|Leasehold improvements||5 years|
The costs for assets under construction are capitalized as incurred with amortization commencing in the month after they are put into service.
- h. Vacation, overtime and compensatory leave
- Vacation, overtime and compensatory leave are expensed as the benefits accrue to employees under their respective terms of employment.
- i. Employee severance benefits
- Severance benefits accrue to employees over their years of service with the Government of Canada as stipulated in their collective agreements. The CGC provides for the severance entitlements earned by employees. The obligation relating to the benefits earned by employees is calculated using information derived from management’s estimate of the liability.
- j. Pension plan
- Employees of the CGC are covered by the Public Service Superannuation Act and the Supplementary Retirement Benefits Act. The Government of Canada’s portion of the pension cost is included in the employee benefit charge assessed against the Fund. The actual payment of the pension is made from the Public Service Superannuation and Supplementary Retirement Benefits Accounts. Current legislation does not require the CGC to make contributions for any actuarial deficiencies of the Public Service Superannuation account.
- k. Sick leave
- Employees are permitted to accumulate unused sick leave. However, such leave entitlements do not vest and may only be used in the event of illness. Unused sick leave on employee termination is not payable to the employee. No amount has been accrued in these financial statements and payments of sick leave benefits are included in current operations as incurred.
3. Accounts receivable
|2021 $||2020 $|
|Other government departments and agencies||146||173|
|Less: Allowance for doubtful accounts from outside parties||(3)||(5)|
4. Tangible capital assets
|Opening Balance $||Acquisitions $||Adjustment $||Disposals and transfers $||Closing balance $||Opening balance $||Amortization $||Disposals and transfers $||Closing balance $||Net book value $||Net book value $|
|Office equipment and furniture||243||-||-||-||243||211||11||-||222||21||32|
|Computer equipment and software||8,307||403||76||-||8,786||7,197||544||-||7,741||1,045||1,110|
|Assets under construction||3,556||258||(2,180)||(207)||1,427||-||-||-||-||1,427||3,554|
Assets under construction consist of leasehold improvements and in house software development.
5. Accounts payable and accrued liabilities
|2021 $||2020 $|
|Other government departments and agencies||450||905|
|Total accounts payable||3,718||2,150|
6. Employee severance benefits liability
The CGC provides severance benefits to its employees based on eligibility, years of service and final salary. These benefits are currently calculated based on the actual severance owed to each employee.
With Budget 2011, the Government of Canada announced its intention to eliminate the ongoing accumulation of severance benefits. All collective agreements for the CGC have been negotiated and severance benefits have ceased to accumulate. The amounts reported are for employees who did not liquidate their severance and will be paid on their departure from the public service.
|2021 $||2020 $|
|Employee severance benefits liability, beginning of year||1,581||1,909|
|Expense (recovery) for the year||(9)||41|
|Benefits paid during the year||(135)||(369)|
|Employee severance benefits liability, end of year||1,437||1,581|
7. Parliamentary appropriation
The CGC is financed by the Government of Canada through a combination of an ongoing Parliamentary appropriation, authority to re-spend fees collected, accumulated surpluses from prior years and a revolving line of credit of $2,000,000.
The government funding basis is used to recognize transactions affecting Parliamentary appropriations. The statement of operations and net assets is based on accrual accounting. Consequently, items presented in the statement of operations and net assets are not necessarily the same as those provided through appropriations from Parliament. Items recognized in the statement of operations and net assets in one year may be funded through Parliamentary authorities in prior, current or future years. Accordingly, the CGC has different appropriation authorities for the year on a government funding basis than on an accrual accounting basis. Details on appropriation authorities provided and used are shown in the following tables.
|2021 $||2020 $|
|Total appropriation funds provided||6,825||5,697|
|Current year appropriation funds provided and used||6,801||5,652|
8. Net assets
Contributed capital represents the value of capital assets financed from capital contributions at the inception of the Fund.
The accumulated surplus is the accumulation of each fiscal year’s surplus net of deficits since the inception of the Fund.
The accumulated net charge against the Fund’s authority represents the cumulative receipts and disbursements over the life of the Fund.
|2021 $||2020 $|
|Transfer of tangible capital assets to another government department||-||(6)|
|Accumulated net charge against the Fund’s authority|
|Change in net resources provided||(20,540)||(3,201)|
|Total net assets||9,116||7,517|
9. Contractual obligations
The CGC leases its premises primarily under occupancy instruments. An occupancy instrument is a formal agreement between the CGC and Public Services and Procurement Canada, recording the terms and conditions that govern the provision and occupancy of the accommodation. The CGC has a total of 17 separate occupancy agreements (2020 - 17) with various term lengths up to 10 years. In addition, the CGC has a direct lease agreement with the University of Manitoba for the rental of laboratory and office space.
For the year ended March 31 2021, the CGC incurred $5,047,066 in costs associated with its occupancy and lease obligations (2020 - $5,036,532). Expected future payouts by fiscal year are as follows.
|2026 and thereafter||1,553|
10. Contingent liabilities
In the normal course of its operations, the CGC may become involved in various legal actions and grievances with financial implications. Some of these potential liabilities may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense is recorded in the financial statements.
As at March 31, 2021, there were no accruals for contingent liabilities around various legal actions and grievances with financial implications in the financial statements (2020 - $Nil).
11. Producer payment security
Through the CGC’s Safeguards for Grain Farmers Program, licensed grain companies must provide payment security to the CGC to cover money owed to producers for grain deliveries in the event of a licensing default. When a CGC-licensed company fails to pay producers for grain deliveries, the CGC uses the security to pay producers for eligible claims. As at March 31, 2021, no pending claim transactions were remaining.
12. Related party transactions
The CGC is related in terms of common ownership to all Government of Canada departments, agencies and Crown corporations. The CGC enters into transactions with these entities at arm’s length in the normal course of business and on normal trade terms.
Services provided by other government departments
During the year, the CGC paid occupancy costs and certain professional services to other government departments or agencies. Employer’s health insurance plan contributions and employee benefit plans were also provided by and paid to other government departments. Significant services have been recognized in the CGC statement of operations and net assets as follows.
|2021 $||2020 $|
|Employer's contribution to employee benefit plans||9,130||8,346|
|Professional and special services||2,110||2,173|
|Transportation and communication||351||300|
Included in accounts receivable, accounts payable and salaries payable at year-end are the following amounts with related parties.
|2021 $||2020 $|
|Employer’s contribution to employee benefit plans payable||1,286||751|
13. Financial instruments
The Fund’s financial instruments consist of accounts receivable, accounts payable and accrued liabilities, salaries payable, vacation, overtime and compensatory leave payable and employee severance benefits liability. The carrying values of these financial instruments approximate their fair value because of their short terms to maturity, except for employee severance benefits liability, which is based on management’s best estimate. Unless otherwise noted, it is management’s opinion that the Fund is not exposed to significant interest, currency or credit risk arising from these financial instruments.
Financial instruments that potentially subject the CGC to concentrations of credit risk consist primarily of accounts receivable. For the year ended March 31 2021, six large integrated organizations accounted for $7,224,605 or 81% of the CGC’s outside parties receivable balances (2020 - six organizations, $4,900,148 or 74%).
14. Subsequent event
On May 20, 2021, the CGC announced its intent to reduce service fees collected for four official grain inspection and official grain weighing services on August 1, 2021. This proposal is in response to the sustained growth in grain export volumes in recent years and aims to better align fee revenues with service delivery costs. These changes would result in a combined reduction for official inspection and weighing services fees from $1.48 to $1.05 per tonne for ships, and a fee decrease of $37.88 per official inspection and weighing services for a railway car, truck, or container.
As a result of these service fee reductions, revenues earned by the CGC from grain sector stakeholders are expected to decrease by an estimated $13.79 million for the 2021-2022 fiscal year and $20.68 million per year for the 2022-2023 and 2023-2024 fiscal years.
These proposed changes to the service fees require amendments to the Canada Grain Regulations. This involves publishing in the Canada Gazette and allowing for stakeholder feedback prior to final approval and registration. These changes are expected to be in force August 1, 2021.
Unaudited Annex to the Statement of Management Responsibility including Internal Control over Financial Reporting
Fiscal year 2020-2021
This document provides unaudited summary information on the measures taken by the Canadian Grain Commission to maintain an effective system of internal control over financial reporting (ICFR), including information on internal control management, assessment results and related action plans.
2. Departmental system of internal control over financial reporting
2.1 Internal Control Management
The Canadian Grain Commission has a well-established governance and accountability structure to support departmental assessment efforts and oversight of its system of internal control. A departmental internal control management framework, approved by the Deputy Head, is in place and is comprised of:
- organizational accountability structures as they relate to internal control management to support sound financial management, including the roles and responsibilities of senior departmental managers for control management in their areas of responsibility
- values and ethics
- ongoing communication and training on statutory requirements, and policies and procedures for sound financial management and control
- at least semi-annual monitoring of, and updates to, internal control management, as well as the provision of related assessment results and action plans to the Deputy Head and the Departmental Audit Committee, and senior departmental managers as required.
The Departmental Audit Committee provides advice to the Deputy Head on the adequacy and functioning of the department’s risk management, control and governance frameworks and processes.
2.2 Service Arrangements Relevant to Financial Statements
The CGC relies on other organizations for the processing of certain transactions that are recorded in its financial statements, as follows.
2.2.1 Common service arrangements:
- Public Services and Procurement Canada, which administers the payment of salaries and the procurement of goods and services, and provides accommodation services
- Department of Justice Canada, which provides legal services
- Treasury Board of Canada Secretariat, which provides information on public service insurance and centrally administers payment of the employer’s share of contributions toward statutory ad employee benefit plans
- Shared Services Canada, which provides IT infrastructure services to the Canadian Grain Commission in the areas of data centre and network services
Readers of this annex may refer to the annexes of the above-noted departments for a greater understanding of the systems of internal control over financial reporting related to these specific services.
The Canadian Grain Commission relies on other departments for the processing of certain information or transactions that are recorded in its financial statements, as follows:
2.2.2 Specific arrangements:
- Agriculture and Agri-Food Canada provides the Canadian Grain Commission with a SAP financial platform to report on historical financial transactions, with a PeopleSoft platform to capture and report leave and pay related transactions, and with IT security services in the area of Enterprise Secure Access Service.
- Treasury Board of Canada Secretariat provides the Canadian Grain Commission with a SAP financial platform and Cognos Business Intelligence reporting tool, including the associated system support and technical infrastructure, to capture and report all financial transactions.
3. Departmental assessment results for the 2020 to 2021 fiscal year
The following table summarizes the status of the ongoing monitoring activities according to the previous fiscal year’s rotational plan.
|Previous fiscal year’s rotational ongoing monitoring plan for current fiscal year||Status|
|Entity Level Controls||Substantially completed; to be completed in 2021-2022.|
|Purchase to Pay||Substantially completed; to be completed in 2021-2022.|
The key findings and significant adjustments required from the current year’s assessment activities are summarized below.
3.1 New or significantly amended key controls:
In the current fiscal year, the Canadian Grain Commission implemented new controls to remediate deficiencies previously noted in the financial reporting, pay administration, and revenue processes.
The Canadian Grain Commission assessed the impact of the COVID-19 pandemic on the department’s internal controls over financial reporting. Overall, impacts to key controls were minimal. The most significant impact related to controls requiring wet signatures confirming approval or evidence of review. In all cases, wet signatures were replaced with email approvals or electronic or digital signatures.
3.2 Ongoing monitoring program:
The department began its reassessment of Entity Level Controls and the Purchase to Pay process as planned. These assessments have been substantially completed and will be finalized in the first quarter of fiscal year 2021-2022. As such, key findings will be reported next fiscal year.
4. Departmental action plan for the next fiscal year and subsequent fiscal years
The CGC’s rotational ongoing monitoring plan over the next 3 fiscal years is shown in the following table. The ongoing monitoring plan is based on:
- an annual validation of high-risk processes and controls
- related adjustments to the ongoing monitoring plan as required
|Key control areas||2021 to 2022 fiscal year||2022 to 2023 fiscal year||2023 to 2024 fiscal year|
|Entity Level Controls||No||No||Yes|
|IT General Controls under departmental management||No||Yes||No|
|Purchase to Pay||No||No||No|
Due to the pandemic and the resulting shift to a remote work environment, the department will focus its efforts on implementing new technologies in fiscal year 2021-2022 in an effort to create efficiencies, strengthen controls, innovate its processes, and add flexibility to the workplace.
In addition to planned ongoing monitoring rotational plan, regular follow-up on past remediation plans will be performed.
- Date modified: