What you need to know about malting barley and locked box samples

To safeguard the identity of your malting barley, you must insist that the procedures available to you under the Canada Grain Act are followed. They are designed to ensure that your malting barley is not mixed with any other grain.

If you and an elevator operator agree to specially bin malting barley (or any other grain), the operator must issue a special bin receipt, which entitles you to redelivery of your grain stored in the special bin, upon payment of any applicable elevator charges. If the operator does not provide a special bin receipt, you should request one.

A sample acceptable to both you and the operator must be taken and handled as follows:

  • the sample must be placed in a container, identified with the owner's name, and marked "Special Bin"
  • the container must be secured with a lock or seal provided by you
  • the container must be stored in a locked space in the elevator, such as a cabinet
  • if the container is locked, the key must be retained by you

Another sample is taken, when malting barley is discharged from the elevator, and is forwarded to the selector. The decision to accept or reject barley for malting is usually made on the basis of this sample. The grain is again sampled when it is unloaded at a terminal elevator or a maltster, and graded by the CGC. (Note: not all grain received by maltsters is graded by the CGC.)

You may complain to the elevator operator if your barley is rejected for malting, and you think the identity of the grain has not been preserved. If you complain, the elevator operator must forward the locked or sealed container holding the sample taken at delivery, along with a letter of complaint that you have signed, to the Chief Grain Inspector in Winnipeg, to be compared with the sample taken at unload. (Write to: Chief Grain Inspector, Canadian Grain Commission, 900-303 Main Street, Winnipeg, Manitoba, R3C 3G8.)

The sample and letter must be forwarded within 30 days of delivery of the grain to the terminal. If the container is locked, the key must be also be forwarded to the Chief Grain Inspector. The Chief Grain Inspector will compare the sample forwarded to the official sample taken when your grain was unloaded at the terminal or maltster. If the identity of your grain has not been preserved, the CGC has the authority to order a settlement.

It is vital that, at the time of delivery, you provide a lock or seal to the elevator operator and demand that the sample be safeguarded. Unfortunately, this is often not thought of until after the grain is rejected for malting, when it is too late.

Important: The locked box procedures have no impact on the selector's decision to accept or reject barley for malting. If the barley is rejected for reasons such as moisture or germination, the CGC has no authority to take any action, unless it can be shown that the identity of the grain was not preserved.