Financial statements, March 31, 2014

1. Statement of management responsibility including internal control over financial reporting

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2014, and all information contained in these statements rests with the management of the Canadian Grain Commission. These financial statements have been prepared by management in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the department's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada and included in the Commission’s Departmental Performance Report is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training, and development of qualified staff, through organizational arrangements that provide appropriate divisions of responsibility, through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the department, and through conducting an annual assessment of the effectiveness of the system of internal control over financial reporting. 

An assessment for the year ended March 31, 2014, was completed in accordance with the Policy on Internal Control and the results and action plans are summarized in the annex.

The system of internal control over financial reporting is designed to mitigate risks to a reasonable level based on an on-going process to assess key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.

The effectiveness and adequacy of the Canadian Grain Commission’s system of internal control is reviewed by the work of internal audit staff, who conduct periodic audits of different areas of the Canadian Grain Commission’s operations.  It is also reviewed by the Departmental Audit Committee, which oversees management’s responsibilities for maintaining adequate control systems and the quality of financial reporting.  The Departmental Audit Committee reviews the results of annual audit and recommends approval of the financial statements to the Chief Commissioner of the Canadian Grain Commission.

An independent external auditing firm has expressed an opinion on the fair presentation of the financial statements of the Canadian Grain Commission which does not include an audit opinion on the annual assessment of the effectiveness of the department’s internal controls over financial reporting.

Elwin Hermanson, Chief Commissioner
Winnipeg, Canada

Cheryl Blahey, Chief Financial Officer
Winnipeg, Canada